SECTION 9: Graduation and Convocation
Students may graduate from the University of Manitoba in May/June, October, and February of each year. (Convocation ceremonies are held in May and October only).
Students are eligible to graduate when they have completed all of the requirements for their degree program in accordance with the regulations described in the chapter General Academic Regulations and the regulations available from the general offices of their faculties and schools.
It is the responsibility of each student to be familiar with the graduation requirements of the program in which they are enrolled. Consultation with academic advisors is advised to ensure that graduation requirements are met.
Please refer to the Registrar’s Office website (umanitoba.ca/registrar; click on Graduation and Convocation for answers to frequently asked questions about Graduation).
9.2 Application for Graduation
Every candidate for a degree, diploma or certificate must make formal application at the beginning of the session in which he/she expects to complete graduation requirements.
Application is to be made through Aurora Student. (Log into Aurora Student; click Enrolment and Academic Records, then Declarations then Declare Graduation Date.)
Deadline to Apply for Fall 2012 Graduation: July 26, 2012
Deadline to Apply for February 2013 Graduation: September 19, 2012
Deadline to Apply for Spring 2013 Graduation: January 18, 2013
9.3 Changing a Graduation Date
If you need to change your graduation date after you have made your declaration, you must contact the general office of your faculty or school as soon as possible.
9.4 Receipt of Information about Graduation
After you have declared your graduation, you will be sent a series of e-mails requesting you to verify your full legal name, asking you about your attendance at convocation, providing convocation information, and so on. It is imperative that you activate your University of Manitoba e-mail account and check it regularly.
Convocation ceremonies are held in May/June and October of each year. Correspondence with students who declare intention to graduate will be by email. Please be sure you have claimed your University of Manitoba computer account.
February graduates are included in the May ceremonies.
Graduating students are encouraged to attend with their families and friends because it is the one ceremonial occasion that marks the successful conclusion of their program of studies.
All prospective graduating students who apply for graduation will be asked to confirm by email their intention to attend Convocation.
Complete details of the time, location, and ceremony arrangements will be included in the material sent by email from the Convocation Office in the Office of Registrar.
Students who, for any reason, do not attend Convocation will receive their degrees in absentia.
The Registrar’s Office will hold unclaimed parchments for a maximum of twelve months after graduation when any unclaimed parchments will be destroyed. These will include those not given at Convocation, those that were to be picked up in person but not claimed, those that were mailed but returned to the Registrar’s Office by the postal outlet or courier depot, those that were not issued due to a financial hold on a student’s records, and those that were reprinted immediately after convocation due to corrections.
It is critical that you update your address, phone number and email through Aurora whenever changes occur. Note that any changes made with the Alumni Association are not reflected in your University of Manitoba student records.
If you do not receive your parchment, it is your responsibility to follow up with the Registrar’s Office within a twelve-month period. Any requests for parchments after this time will be processed as replacements; there is a fee charged for replacement parchments.
9.5.1 Academic Dress
Academic gowns, hoods, and caps are provided by the university as part of the Convocation arrangements.
9.5.2 Convocation Information
Information on Convocation may be obtained from the Registrar’s Office, 400 University Centre.