SECTION 2: Academic Performance – General
2.1 General Note
Students are ultimately responsible for ensuring that they meet all degree and program requirements. The advisor (and if appropriate co-advisor), advisory committee, and unit must ensure that each student follows the guidelines and meets the program requirements. The Faculty of Graduate Studies performs a final check of program requirements for each student just prior to graduation. Students are cautioned, therefore, to periodically check all regulations with respect to the degree requirements. Failure to meet all the requirements will render a student ineligible to graduate.
Units may make recommendations with respect to the regulations concerning minimum academic performance; however, enforcement of academic regulations rests with the Faculty of Graduate Studies. The following procedures apply to recommendations made by units:
The unit is responsible for informing the Faculty of Graduate Studies when a student’s performance is unsatisfactory in research or coursework and the unit must outline any recommended remedial action(s).
The unit must notify the student of the deficiency and of its recommendation.
If the student fails to satisfy any remedial action recommended, the student may be required to withdraw from the Faculty of Graduate Studies.
When a graduate student is required to withdraw from a program of study, the notation on the academic record will be: “Required to withdraw”.
A student who has been required to withdraw from a graduate program
may be permitted to apply for admission to another graduate program only if the application for admission is approved by the Dean of the Faculty of Graduate Studies.
Voluntary withdrawal from a program is only permitted if the student is in good academic standing.
Recommendations of units will supersede student requests for voluntary withdrawal.
2.2 Academic Performance
Student progress shall be reported at least annually to the Faculty of Graduate Studies on the “Progress Report” form (http://umanitoba.ca/faculties/graduate_studies/forms/index.html).
Students who fail to maintain satisfactory performance may be required to withdraw on the recommendation of the Graduate Chair/unit Head to the Dean of the Faculty of Graduate Studies on the “Progress Report” form. Two consecutive “in need of improvements” normally requires the student to withdraw.
2.3 Performance in Coursework
A minimum degree grade point average (GPA) of 3.0 with no grade below C+ must be maintained to continue in the Faculty of Graduate Studies. Units may specify, in their supplementary regulations, standards that are higher than those of the Faculty of Graduate Studies. Students who fail to maintain the specified grades will be required to withdraw unless a unit recommends remedial action. Any such action must be approved by the Dean of the Faculty of Graduate Studies.
A student may be permitted to remove deficiencies in grades by repeating the course or replacing it with an equivalent substitute course. Each failed course may be repeated or replaced only once, to a maximum of 6 credit hours of coursework. If a course is repeated or replaced, the most recent grade obtained will be used in the determination of the degree grade point average. Students receiving a grade of C or less in more than 6 credit hours of coursework are required to withdraw, unless otherwise stated in the unit’s supplemental regulations.
In exceptional circumstances, the unit may appeal to the Faculty of Graduate Studies for approval of remedial recommendation(s) falling outside those prescribed above.
Supplemental exams are not permitted to students in the Master’s or Ph.D. program, unless otherwise stated in the unit’s supplemental regulations.
All actions taken administratively are to be reported, in summary form, to the Faculty of Graduate Studies Executive Committee.
2.4 Mandatory Academic Integrity Course
All students are required to successfully complete GRAD 7500 Academic Integrity Tutorial (0 credit hours) within one academic year of initial registration. Failure to complete this course will result in suspension of registration privileges.
Students who successfully complete GRAD 7500 Academic Integrity Tutorial at the Masters level are not required to repeat the course at the Ph.D. level.
Students who initially registered prior to September 2015 must complete GRAD 7500 Academic Integrity Tutorial prior to June 2016 or before graduating (whichever comes first). Failure to complete this course will result in suspension of registration privileges.